Are you planning to have a party? We know that you have an uphill task ahead. A lot of meticulous planning goes into ensuring that your party becomes a memorable and enjoyable event for all the invitees. While selecting the venue, food, and theme are some of the important steps, the perfectparty invite lays the foundation for a successful party or an event. Whether you are planning a baby shower party, a party announcing a new arrival, a retirement party, or even a 90th birthday party, a well-designed party invitation is the first step for a successful event.
Here is our quick guide to help you plan a party that will be the talk of the town for the times to come.
1. Plan ahead:
This is the key to any successful event, whether you are planning a birthday party or even a graduation celebration. You can start 2 to 3 months ahead, especially if you are planning to have a huge gathering at a booked venue with many attendees. A lot of venues get booked much in advance, so early planning is very important.
If you are planning to have a party at home, you can be relatively relaxed but still planning ahead will go a long way in making sure that you avoid any last-minute bottlenecks and headaches.
Here’s a quick checklist to help you kick-start your planning process:● Where do you plan to have the party? At home or any venue?● When do you plan to host the party? Will it be a luncheon event or will it be a dinner and drink event?● What kind of venue will be apt for the party?● How many people do you plan to invite to the party?● When should you start sending out the party invites?● Do you plan to have caterers for the event?● Will your event be an adult-only party or will kids be allowed?● Do you plan to have gifts? Or do you want to request for donations instead of gifts?● Will your party have a theme?● What budget do you plan to stay within?● Do you plan to have entertainment stations at the event? What kind would be perfect?● What kind of décor would be most suitable for the party? Will you hire decorators or will be a DIY thing?
This handy checklist will help you start off with your basic planning and forms the perfect foundation for a successful party.
2. Make notes and lists:
This seemingly menial and exhaustive step will go a long way in making sure that you don’t miss any item small or big when planning the party.
Once you have gone through the above checklist and finalized your plans, you can make notes of everything. This will be your blueprint for the entire event. You can always go back for references so that you stick to the initial plan.
Some of the lists you should have at the end of this stage are:● Lists of possible venues, caterers, and decorators if you have them.● Lists of invitees, along with their addresses and phone numbers.● Lists of menu items and decorations you plan to have.● Lists of Activities and activity stations
Set deadlines for all aspects of your checklists.
3. Finalize the party details:
To put the arrangements in full gear, you will now have to finalize various details such as party venue, timings, theme, menu, drinks selection, decorations, etc. Once this is done you will have all the details handy to send out the invites.
4. Send out party invitations:
As a rule, you should send out party invites as early as six weeks before the party or at least two weeks ahead of the party date. This will help invitees plan for the party. Invitees can plan their schedules, arrange for babysitters if needed, etc. You can always add a request for RSVP on your invitations.
Thanks to the internet, you now have many websites that specialize in party invitations. You can log in to these websites, where you get an option to personalize the style, design, text, and font of your invitations. Each event has various design templates to choose from. Whether you want to celebrate the arrival of a newborn or are planning 90th birthday invitations, your options are endless. You simply have to finalize everything and you will have the cards ready to be sent out.
5. Follow up on your checklists:
This will help you stick to your deadlines and not miss any details whether big or small.
A well-executed party starts with proper planning. Right from laying out blueprints to sending out party invites, planning ahead ensures that you host a successful party that becomes an event to remember.